Important: If your calendar is for your work or school, your administrator decides if you can share it. If you can't share a calendar, learn how to contact your administrator.
In Google Calendar, you can share any calendar that you own or one that you have permission to share. When you share your calendar with someone:
- You can control what they can find and do on your calendar.
- They get an email. To find your calendar, they'll need to click the link in the email.
- You can stop sharing your calendar whenever you want.
Share your calendar with people or groups
Important: If you want to share a calendar that someone else owns, that person must give you the 'Make changes and manage sharing' permission.
Step 1: Find the calendar that you want to share
- On your computer, open Google Calendar.
- On the left side of Calendar, click My calendars.
Step 2: Choose who to share your calendar with
- To the right of the calendar, click More
Settings and sharing.
- On the left, click Shared with.
- Under 'Shared with', click Add people and groups.
- Add the email address of the person or Google Group.
Step 3: Choose what people can do with your calendar
Decide how much access you want to give to other people:
| Permission | Definition |
| See only available/busy (hide details) | People can only find out when you're busy on your calendar. They can't find the names or details about events or tasks on your calendar. |
| See all event details | People can find all details, like event names, times, places and descriptions. |
| Make changes (see private events as available/busy) |
People can edit non-private events, but can't edit private events. If a private event is 'Busy', it shows up as a busy block on your calendar with no event details. If a private event is 'Available', it does not appear on your calendar. |
| Make changes and see all event details | People can edit events on your calendar and find who else it's been shared with. |
| Make changes and manage sharing | People have full control of events or tasks with start and end times in your calendar and can share your calendar with others. |
Learn how to choose what others can do with your calendar.
Step 4: Send the calendar invite
To give others access, click Send.
The people who you share your calendar with get an email. To add your calendar, they must click the link in the email.
If they can't find the email:
- Make sure that you have the correct email address for them.
- Ask the person to check their spam or bin folders.
- Ask the person to search for your email.
- Take them off the sharing list, then add them again.
Let everyone find your calendar
You can share your calendar with:
-
Anyone or the public
- People in your work, school or other organisation
When you make your calendar public, people can:
- Find your calendar on the Internet or in search results.
- Use your calendar with other apps.
- Subscribe to your calendar and check it in Google Calendar.
- On your computer, open Google Calendar.
- On the left, find the 'My calendars' section.
- If you can't find all your calendars, click My calendars.
- To the right of the calendar, click More
- On the left, click Access permissions for events.
- Under 'Access permissions for events', select Make available to public.
- Next to a setting, select the access level in the drop-down.
Important: Your administrator can have special permissions that allow them to find your calendar and all event details, even if you don't share your calendar. To learn more, check with your administrator.
If you use Calendar for your work or school, you can let everyone in your organisation find your calendar. When you do this:
- People in your organisation can find and subscribe to your calendar.
- People outside your organisation can't find your calendar.
- If you invite someone outside your organisation to a meeting, they can still find info about that meeting.
- On your computer, open Google Calendar.
- On the left, find the 'My calendars' section.
- If you can't find all your calendars, click My calendars.
- To the right of the calendar, click More
- On the left, click Access permissions for events.
- Under 'Access permissions for events', select Make available for {company name}.
- Next to a setting, select the access level in the drop-down.
Stop sharing your calendar
- On your computer, open Google Calendar.
- On the left, find the 'My calendars' section.
- If you can't find all your calendars, click My calendars.
- To the right of the calendar, click More
- Turn off share settings for the calendar.
- For public sharing: Under 'Access permissions for events', turn off Make available to public.
- For work or school sharing: Under 'Access permissions for events', turn off Make available for {company name}.
- For specific people or groups: Under 'Shared with', click Remove
next to the name of the person or group that you want to stop sharing access with.